Meeting Minutes Generator

Generate formal meeting minutes from a recorded meeting transcript in business-documentation style.

When to use it

Use for partnership meetings, board meetings (corporate counsel context), client strategy sessions, or any meeting that requires a formal record. Output follows standard business documentation conventions.

The prompt

Copy the prompt below, paste into ChatGPT, Claude, or your firm's preferred LLM, then paste your transcript where the placeholder indicates.

Please create formal meeting minutes from this transcript:

1. Meeting details: Date, time, location/platform, attendees, absent members
2. Agenda items discussed (organized by topic)
3. Key decisions made with responsible parties
4. Action items with assignees and deadlines
5. Important discussion points and context
6. Motions, votes, and resolutions (if applicable)
7. Matters deferred to future meetings
8. Next meeting date and proposed agenda

Format: Professional business documentation style.

Meeting type: [Board meeting / Partnership meeting / Client meeting / etc.]
Organization: [FIRM OR ORGANIZATION NAME]
Date: [DATE]

Meeting transcript:
[PASTE YOUR TRANSCRIPT HERE]

How to use it well

Fill in the bracketed Meeting type / Organization / Date placeholders BEFORE pasting the transcript — gives the AI better context.
For attorney-client meetings, the output should be marked privileged and kept in matter-specific files, not general firm shared drives.
Compare the AI's "Motions, votes, and resolutions" section against your local rules for formal meeting minutes — your bar may have specific requirements for partnership or board minute content.
For long meetings (90+ min), the AI may abbreviate discussion points heavily. Spot-check against the transcript for any decision you intend to rely on.

Expected output

Formal meeting minutes in business documentation style, covering attendees, agenda items, decisions, action items, votes, deferrals, and next-meeting preview.

Related prompts

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Client Intake Summary

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← All prompts Create an account

Frequently asked questions

Are AI-generated minutes legally sufficient for partnership or board meetings?

Depends on your bar requirements and corporate bylaws. The output follows standard business documentation conventions but you should review against your specific local rules for required minute content (some jurisdictions require specific language for motions, recusals, and votes).

Should I edit before circulating?

Yes — always. Treat AI-generated minutes as a working draft, not a finished record. Verify motions, votes, and resolutions sections against the recording. Edit phrasing for tone and accuracy. Then circulate for partner / board approval per your normal process.

Will it capture motions and formal votes?

Yes, if motions and votes were discussed in the meeting. The prompt includes a dedicated section for motions, votes, and resolutions. If the meeting was informal (no formal motions), that section will be empty.